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Privacy Policy and Data Protection of Athens Nautical Club

Athens Nautical Club (hereafter referred to as the “Club”) is committed to protecting the privacy of its members, athletes, visitors, website users, employees, partners, and all interested parties.

This policy outlines how personal data is collected, processed, stored, and protected in compliance with the General Data Protection Regulation (GDPR) of the European Union and relevant Greek legislation.

DATA CONTROLLER

The Club serves as the Data Controller. Access to personal data is limited to the Club’s Management and Secretariat.

Contact details for privacy-related inquiries:

Address: 25th Martiou 80, 19016, Artemis

Phone: +30 2294303910

Email: info@athensnauticalclub.gr

TYPES AND METHODS OF PERSONAL DATA COLLECTION

The Club collects the following types of personal data:

  • Members: Name, father’s and mother’s name, date and place of birth, nationality, ID or passport number, occupation, contact details (address, phone, email), and photograph.
  • Athletes: Name, father’s and mother’s name, date and place of birth, nationality, ID or passport number, Social Security Number (AMKA), occupation, contact details, medical certificates and history (if required), participation history in sports activities, and photograph.
  • Event Registrations (competitions/activities/seminars/camps): Name, date of birth, age, sports category, club, athletic ID number, contact details, medical certificates and history (if required), participation history, and photograph.
  • Employees/Partners: Name, Tax Identification Number (AFM), Social Security Number (AMKA), contact details, and bank account details for payments.
  • Website Visitors: Cookies and browsing data (in accordance with the Cookie Policy).

Personal data is collected via digital or physical forms, email, postal mail, phone communication, in-person meetings, social media interactions, or authorized representatives.

REGISTRY BOOKS

In compliance with Article 6 of Sports Law 2725/1999, its amendments, and Article 12 of the Club’s Constitution, the Club is obligated to maintain membership and athlete registry books. These registries are shared with respective sports federations to issue athletic IDs and facilitate participation in competitions and championships.

PURPOSE OF DATA COLLECTION AND PROCESSING

The purposes for collecting and processing your personal data include:

  • Fulfilling contractual obligations (e.g., membership registration).
  • Maintaining registry books as per sports law.
  • Complying with legal and regulatory obligations.
  • Managing member participation in Club activities.
  • Coordinating participation in sports events and activities.
  • Communicating updates and event notifications to members/athletes.
  • Managing human resources.
  • Advancing the Club’s legitimate interests (e.g., improving services).
  • Promoting the Club’s objectives.
  • Organizing and communicating the Club’s activities and services.

DATA RETENTION PERIOD

Personal data is retained only as long as necessary for processing purposes and legal requirements. After the retention period, data is securely deleted unless legal claims or obligations necessitate an extension.

SHARING PERSONAL DATA WITH THIRD PARTIES

The Club does not share personal data with third parties unless required by law or with your consent. Potential recipients include: Public authorities or regulatory bodies, Service providers (e.g., accountants, IT providers), Partner organizations, other clubs or federations (e.g., for sports events).

The Club ensures third-party compliance with GDPR requirements.

DATA SUBJECT RIGHTS

You have the following rights:

  1. Access: View your personal data.
  2. Rectification: Correct inaccurate or incomplete data.
  3. Restriction: Limit data processing, as permitted by applicable laws.
  4. Objection or Withdrawal of Consent: Withdraw consent for data processing, subject to the Club’s legal and regulatory obligations.
  5. Erasure (“Right to be Forgotten”): Request deletion of your data, unless legal obligations require retention.
  6. Data Portability: Receive or transfer your data in a machine-readable format to another controller.

Note: Exercising your right under item 4 may impact your membership or athlete status.

For requests, contact the Club in writing using the details provided above. Responses will be provided within 30 calendar days of receiving your request.

NEWSLETTER SUBSCRIPTION

The Club may send newsletters to your email with updates about Club activities, events, and relevant information. You can withdraw your consent at any time.

VIDEO SURVEILLANCE SYSTEM

The Club uses video surveillance in outdoor areas exclusively for member, athlete, and visitor safety. Data is retained for 20 days, extendable to three months in case of incidents. Only authorized personnel manage this system.

PHOTOGRAPHY AND VIDEO RECORDING DURING EVENTS

The Club organizes cultural, social, festive, recreational, and sports events, where photography or video recording may occur. Participants’ consent is sought for the use of images, names, or voices in promotional materials, including digital media, spots, or print publications.

POLICY MODIFICATIONS

The Club reserves the right to modify this Privacy Policy. Changes will be posted on the Club’s website and communicated appropriately.

CONTACT INFORMATION

Athens Nautical Club

Address: 25th Martiou 80, 19016, Artemis

Phone: +30 2294303910

Email: info@athensnauticalclub.gr